.png)
KickUp's dynamic sharing lets district leaders build one dashboard and automatically deliver personalized, role-filtered views to every principal, coach, or department head — in a single click.
At some point, every district leader who builds a great dashboard runs into the same problem.
It works beautifully for them. They can see everything — walkthrough trends, coaching patterns, PD participation — all in one place. Then someone asks: Can you share this with the principals?
And suddenly the math gets complicated. Fifty principals. Fifty schools. Fifty different views of the data. Do you build fifty dashboards? Do you share the full district view and hope each principal only looks at their own section? Do you export to spreadsheets and manually filter each one?
None of those options are sustainable. And most of them aren't even good.
That's the problem KickUp's dynamic sharing was built to solve.
Dynamic sharing lets a district leader build a single dashboard and share it with an entire group — all principals, all coaches, all department heads — in one click. Each person who receives it automatically sees only the data relevant to them. A principal at Lincoln Elementary sees Lincoln's data. A principal at Jefferson Middle sees Jefferson's. The district CAO sees everything.
Same dashboard. Personalized view for every recipient. Zero additional maintenance.
And it stays current without any effort. Staff changes, role changes, new hires — the right people always see the right data, automatically.
The practical impact goes beyond saving time, though it does save a lot of it. The deeper shift is what becomes possible when every leader is looking at the same dashboard, filtered to their context.
District leadership and principals are no longer working from different information. When a CAO pulls up a dashboard in a campus meeting, the principal has already seen the same view — scoped to their building. The conversation doesn't start with "let me show you something." It starts with "what did you notice this month?"
That alignment — everyone working from the same data story, at the right level of detail — is what moves conversations from general check-ins to specific, evidence-based next steps.
Dynamic sharing also solves a subtler problem: not everyone should see everything.
A coach doesn't need district-wide evaluation data. A principal doesn't need to see open-ended coaching notes that are meant to stay confidential between a coach and teacher. A department head needs their team's PD participation, not every campus's.
KickUp's sharing controls let districts configure exactly what each group sees — filtered by school, by role, by data type, and by permission level. Coaching notes can remain confidential while aggregate trends are shared with building leadership. Some stakeholders get editing access; others get view-only.
The result is a system where data flows to the right people at the right level of detail — without anyone having to manually manage who sees what.
Bastrop ISD came to KickUp juggling three separate platforms — Eduphoria for PD, Google Forms for coaching, and PowerSchool Perform for evaluations. Data was nearly impossible to synthesize across teams. HR, Curriculum, and Coaching were all working from different systems, which meant they were often working from different realities.
After consolidating onto KickUp, everything lived in one place — which meant, for the first time, it could all be shared from one place too. District and site leaders gained real-time visibility into educator learning, coaching activity, and evaluation progress. HR, Curriculum, and Coaching stopped defending their own spreadsheets and started working from the same picture.
"It's not just that the product is better—it's that it's all in one place. We replaced three tools with one, and it actually costs us less."
That's what becomes possible when the right data reaches the right people — and everyone's finally looking at the same picture.
Here are three next steps to explore ways to put these ideas into action.
Schedule a demo with one of our friendly team members.
